Retention Policies

Document Archive is integrated in the Retention Policies of Business Central.

First, please check the Retention Policies in Business Central article on Microsoft Learn for a general description of how to set up retention policies.

You can add the Document Archive file tables to the Retention Policies by creating a new Retention Policy and set it up for Table Id = 70257124 (Document Archive Remote File Link).

Retention Policy

Retention policy setup example

When a record is deleted the Document Archive File Link in Business Central is deleted and also the file stored on the file handler.

Tip

You can also set up a Retention Period per Document Archive Category.

Last update: July 16, 2025